Constitution

Stafford Tuesday Pool League

1. Title

1.1 The league shall be known as the Stafford (Tuesday) Pool League.

2. Membership of the League

2.1 Teams from any Public House or Club with appropriate facilities inside Stafford Borough boundaries are eligible to participate.
2.2 The Stafford (Tuesday) Pool League will run both a Winter and Summer Pool League and a new team wishing to enter either league must apply to the Leagues committee for acceptance into either of these leagues.

3. Administration of the League

3.1 The League shall be administered by three officers being a Chairman, Secretary and Treasurer plus as many committee members as deemed necessary by the officers of the League with ideally there at least one representative from each division of the Pool League.
3.2 No more than three members from any one club or pub shall be permitted to serve on the committee at any one time, however the committee can recommend by discretion that in the best interest of the League, the number of committee members from any one club or pub may be increased in order that the required number of members meets its accepted level.
3.3 There must be a quorum of 5 committee members present for a committee meeting to be properly constituted. All parties except the Chairman to vote, though in the event of a tie the Chairman will have the casting vote.
3.4 The committee has the power to suspend any player from the League. A suspension can only take effect after due consideration of any offence with the player(s) involved in that offence being given the opportunity to state their case to the committee.
3.5 Existing committee members suspended from the League automatically become ineligible to continue serving on the committee.
3.6 Any player suspended from the League is ineligible for future election to the committee.
3.7 In the event of the suspension of or resignation of committee members, the committee may co-opt additional members to serve until the next Annual General Meeting.
3.8 Any committee member who fails to attend three consecutive meetings of the committee will be formally asked to explain their absences. In the event of the explanation being considered unsatisfactory, the member will be asked to resign.
3.9 The Treasurer administers the Leagues finances. All monies payable to the League must be presented to the Treasurer, with any cheques being payable to the Stafford Pool League. Cheques issued against, or withdrawals from the Stafford Pool League account require the signature of the Treasurer and the countersignature of either the Chairman or the Secretary.
3.10 The Leagues accounts are to be audited in time for the A G M and the result of the audit recorded accordingly

4. Structure of the League

4.1 The League consists of a number of divisions which is decided after the A G M. Normally, at the end of the season the top two teams in all but the highest ranking division will gain promotion to the next highest division and the bottom two teams in all but the lowest ranking division will be relegated to the division down in ranking.
4.2 In addition to the League being run with a number of divisions the League will run individual, pairs and team knockouts. The individual and pairs competitions will usually be run after the conclusion of the Winter League, but in order to qualify for the individual and pairs knockouts a player must have played for a team who have participated in the previous Winter League on at least three occasions in each half of the season. Dispensation in exceptional circumstances e.g. illness can be obtained upon approval from the League’s committee.

5. Membership of Teams

5.1 Once a player has played for a team, that player is not allowed to transfer to or play for another team, including another team from the same pub or club, within the League during the course of the current season, except in exceptional circumstances agreed by the committee. Any team contravening this rule will forfeit any match involving the ineligible player 7 – 0. The same penalty applies to any team fielding a player who is suspended from the League.

6. Conduct of League matches

6.1 Official match night is Tuesday. Visiting teams are to arrive at the match venue for 7.50 pm for the draw and a prompt 8.00 pm start. Matches can be started earlier with the agreement of both sides.
6.2 To postpone a match, notice must be given to both the opposing team captain and the League Secretary at least 48 hours before the match is scheduled to start. The cancellation of any match by a team will only be allowed once in each half of the season and in the event of a team wishing to cancel on more occasions than stipulated then an approach may be made to the League Secretary and the final decision will be made by the League’s committee. A postponed match can be arranged for any night of the week with the agreement of both sides, though any match cancelled in the first half of the season must be rearranged and played before the turn around in fixtures and any match cancelled in the second half of the season must be rearranged and played before the final weeks round of matches. 6.3 A match consists of 5 individual singles games and two doubles games. The playing rules are those agreed at the last Annual General Meeting. The League Secretary will hold a master copy of the rules.
6.4 The order of play for the singles games will be decided by the team captains drawing the player’s names. The team captains will select their doubles players.
6.5 Teams will take turns at refereeing the games, with the home team refereeing the first game. The home team is responsible for paying for the table where necessary.
6.6 The winning team captain is responsible for handing in result by 12.00 noon, on the Saturday following the match. Any team not complying with this rule is liable to have the match points which they would have received deducted though individual and team averages would be allowed to stand.
6.7 Result cards should be returned the Joiners Arms, Kenny’s, via Facebook page, or by phone photograph to the Secretary but the original cards are still required to be submitted by the time specified in 6.6 above.
6.8 The team winning the match gains two points for a win. If teams finish on equal numbers of points at the end of the season, best difference in games will decide the placing.
6.9 Any team that drops out of the league without fulfilling all their fixtures will have all results classed as void with a 7 – 0 win being given to the opposition.
6. 10 In the event of a team failing to fulfil a fixture but without withdrawing from the league then a 5-0 loss will be recorded against that team with the averages being awarded to the singles players of the non-offending team.

7. Annual General Meeting

7.1 Each team shall receive in writing at least 14 days before the Annual General Meeting a copy of the Agenda.
7.2 Nominations for committee and any other business to be discussed must be put in writing and be in the hands of the League Secretary at least 28 days before the Annual General Meeting. Existing committee members are automatically eligible to seek re-election.
7.3 Constitution or rule change proposals must be put in writing being proposed and seconded and be in the hands of the League Secretary at least 6 weeks before the Annual General Meeting. Details of all proposals will be given in the Agenda of the Annual general Meeting and each and every proposal will be voted on at the Annual General Meeting.
7.4 Voting at the Annual General Meeting on any issue, will be by card vote, one vote per fully paid up team (except new teams seeking election to the League) which has a member present at the Annual General Meeting. Proxy voting is not allowed.
7.5 The Agenda is a final notice of any matter to be discussed at the Annual General Meeting; no other business will be considered or discussed.
7.6 An Extraordinary Meeting may be called by authority of the committee upon delivery to the Secretary of a requisition in writing setting out the resolution or resolutions being signed by at least ten members and such General Meeting must be convened for a date no later than two calendar months following delivery of the resolution.